Keys & Documents
Lost keys and missing paperwork cost dealers time and money. DealerGate gives every car a keyboard number that can never be used twice, a key finder to see where it hangs, and one place for the car's V5C, service history and invoices.
Every key and every document lives on the car's record, for everyone on your team to see.
Give each car a keyboard number when you add it. DealerGate stops the same number being used twice, so keys never get mixed up.
Search by registration or car and go straight to the right hook — from the office or from your phone on the forecourt.
Get reminded about V5C logbook transfers, so a sold car's paperwork is never left in a drawer.
Vehicle documents
Upload the private V5C, the service history and any invoices for each car. They're stored on the car's record and shown as a gallery, so anyone on your team can find them in seconds — when you're pricing the car, answering a buyer's question or handing it over.
Every car gets a keyboard number when it's added to stock, along with how many keys came with it. DealerGate won't let the same keyboard number be used twice, so two cars can never end up on the same hook.
Use the key finder: search by registration or car and DealerGate shows you which keyboard number to go to, on the web portal or the phone app.
Yes — DealerGate reminds you about V5C logbook transfers so a sold car's paperwork doesn't get forgotten.
Yes — upload the private V5C, service history and invoices for each car and view them as a gallery on the car's record.
